Bylaws of the Dillon Beach Neighborhood Group 

Article I – Name

The name of this organization shall be Dillon Beach Neighborhood Group (herein referred to as “The Group” or “DBNG”).

Article II – Purpose

The purpose of the Group shall be to serve as a forum on issues affecting Dillon Beach Neighborhood Group, including, but not limited to:

  1. to inform the community about issues as they relate to Dillon Beach and the Group,
  2. to encourage broad community participation, a variety of points of view,
  3. to form an organized response to issues affecting Dillon Beach and The Group,
  4. to review, update and support the Dillon Beach Neighborhood Community Plan and to respond to other planning issues of community concern,
  5. to promote community public safety,
  6. to oversee any and all evaluation and mitigation of traffic circulation and parking,
  7. to promote awareness and readiness with respect to coastal adaptation/sea level rise/erosion, and to liaison with Marin County Planning and the California Coastal Commission,
  8. to oversee any and all evaluation of community water and septic, electricity and other utilities.

Article III – Membership

Any person who resides in or owns residential or business property in the Dillon Beach area as designated by the attached map who has applied for membership by the designated process, shall be accepted for membership. 

Article IV – Board of Directors

  1. Eligibility. All regular members shall be entitled to serve on the Board. 
  2. Election. The Board of Directors shall be elected by the Members at the Annual Meeting in January. Candidates for election to the Board shall be identified in the Notice of the Annual Meeting, and shall include those members whose names are submitted to the Secretary/Treasurer no later than 30 days in advance of the Annual Meeting. 
  3. Number. There shall be nine (9) authorized members of the Board of Directors elected at large. The elected Board of Directors may appoint more non-voting members of the Board which may include, but is not limited to, a geographic area and/or representatives of Dillon Beach Resort and/or Lawson’s Landing.
  4. Powers. The Board of Directors shall vote on all matters on which the Group intends to take an action on behalf of the Group between Annual Meetings.
  5. Terms of Office. The Directors shall serve staggered terms of 2-years each with four or five of the Directors elected at each Annual Meeting. Any Director absent without legitimate reason from three regular Board meetings in the course of one year shall be considered to have resigned from the Board, and shall be so notified by the Secretary/Treasurer. 
  6. Meetings. Board meetings are open to all Members. The Board of Directors shall meet at least once every 90 days, by telephone, virtual meeting platform (Zoom, etc.) or in person, upon written notice issued by the President, or in the alternative by three (3) Directors, and served by the Secretary/Treasurer on the full Board of Directors. Notice of meetings, with the agenda, will be posted publicly in a prominent location no less than 3 days before the meeting.
  7. Compensation. Directors shall serve without compensation, provided that Directors may be reimbursed for reasonable expenses approved by the Board.
  8. Board Quorum and Voting. A majority of the Board of Directors shall constitute a quorum, and votes shall be taken by the Board of Directors by majority vote of the Directors constituting the quorum.
  9. Minutes. Action minutes only.  Minutes of the meetings of the Board of Directors shall be provided to any member upon request made to the Secretary/Treasurer.
  10. Unexpected Board vacancies will be filled by a Board-appointed temporary Acting Board Member who will serve until the next regular meeting when an election will be held.

Article V – Officers

The officers of the Group shall be Members and shall be as follows: President, Vice President and Secretary/Treasurer.

  1. Officers shall be appointed by the Directors at the annual Membership meeting and shall be appointed or reappointed annually.
  2. The duties of the officers shall be as follows:
  1. The President shall preside over regular meetings of the Membership and from time to time shall serve as liaison with the press, with public agencies and with other organizations. In addition, the President shall attend to the correspondence of the Group, except as delegated to another Member or a Committee.
  2. The Vice President shall assume the duties of the President in case of absence.
  3. The Secretary/Treasurer shall take the minutes of the meetings of the Membership and of the Board and shall be responsible for and shall keep records of all monies received, disbursed and the balance of funds remaining and shall make reports of these records to the Membership at each regular meeting. In addition, the Secretary/Treasurer shall maintain records of attendance at regular meetings.

Article VI – Committees

The regular business of DBNG and such other business as may be determined by the Membership shall be conducted by committees. Pursuant to this, DBNG establishes and sets forth guidelines for committees in general as follows:

  1. President – the President will serve as an ex officio member of all committees.
  2. Ad Hoc Committees – All committees shall be established by the Board of Directors and appointed by the President, who in every case shall give first preference to volunteers. The duties of these committees shall in general be as follows:
  1. to study specific issues and make recommendations upon them to the Membership and the Board.
  2. with and after approval by the Membership, to represent the Group before public agencies and at public hearings or other public meetings and on such other occasions as may from time to time be determined by the Membership at its regular meetings.

Article VII – Meetings

Regular meetings of the Membership shall be held annually in January except that from time to time the Board may call a meeting upon at least three (3) days’ notice to the Membership. All meetings shall be held at a location or locations approved from time to time by the Membership, including “virtual” meetings by Zoom (or other online meeting platform). A quorum of membership shall number at least 15% of membership present.

Article VIII – Voting by Membership

All votes shall be taken by voice, signed in writing or by show of hands. No person shall be entitled to more than one membership or vote in the Group, regardless of the number of parcels of property owned by that person or the organizations that person represents, and no parcel can have more than one voting representative.

Article lX – Amendments

These Bylaws may be amended only at regular meetings of the Membership by a vote of the majority of those Members present, provided that public notice of the proposed amendments was mailed or otherwise posted to all Members no less than (30) days in advance of the vote.

Article XI – Order of Business

Parliamentary questions not covered in the Bylaws shall be decided by Robert’s Rules of Order.